The guidelines cover Schedule of payment; Modes of Payment; Timelines for payment, Payment by Instalments; Penalties; Refund of Fees; Waiver of Fees; Financial Assistance; Debt Recovery; Fees for International Students; Fees Payment Account Details; Fees Billing and Reconciliation; Confirmation of Fees Balance and Payment for miscellaneous services.
Schedule of Payment
- Prepayment and advance payments: Before commencement of the Semester
- Payment for the whole year (2 Semesters): During first Semester
- Payment for the Semester: At the beginning of the Semester, within five (5) weeks
- Installment payments: At the approved time
- Payment for Repeating Students: At the beginning of the Semester
- Payments for supplementary examinations: At the time of registration
Modes of Payment
The University shall ONLY accept Fees paid in any one of the following forms
- Direct Bank Deposits
- Electronic Funds Transfer
- Mobile Money Transfer
- Credit/Debit Cards
- Bankers Cheques
- Cash or Personal Cheques shall NOT be accepted
- Fees shall be paid in Ethiopian Birr or US Dollars
Timelines for Payment
- The University shall charge academic fees for its programmes on Semester basis, and other charges on annual basis.
- All fees are due at the beginning of each Semester and should be paid within the first two weeks of the Semester.
- All fees chargeable annually must be paid at the start of the 1st Semester for the student to register.
- Pre-payments and advance payments are allowed.
Payment by Installments
Payment by Instalment may be accepted subject to approval by UEB. The installments shall be due at the following times: 1st (50%) in week 1; 2nd (50%) in week 5.
Monthly Instalments, subject to a plan approved by the Dean of Faculty may be made by a valid standing order, provided 100% of the fees shall have been paid by the 13th week of the semester.
Penalties for Defaulters
All students who will NOT have paid fees, or provided an approved payment plan, by the end of the 5th week shall be liable and will suffer penalties comprising, but not limited to Denial of Access to Services including lectures, practicals, seminars, project or thesis supervision, fieldwork, library, sports, examinations, graduation, or certification.
Refund of Fees
Refunds shall be ONLY for academic fees, based on the number of weeks the student will have been in the University (Table 5), subject to official withdrawal from the University.
Table 6: Proportionate Fees Refundable
Weeks of Study before Withdrawal | Proportion of tuition fees refundable (%) |
1 | 85 |
2 | 80 |
3 | 70 |
4 and above | 0 |
Administrative and miscellaneous fees are NOT refundable.
Such refunds will require approval of the Dean of Faculty.
Refunds shall be payable only to the sponsor, parent, guardian, those they authorize, or to the student where they paid for themselves.
There shall be NO refund after the 8th week, OR after 50% of the course has been taken.